I. NAME OF THE SOCIETY:
Name of the Society shall be “Forum for Teachers of English Language and Literature “with its acronym” (FORTELL).”
II. REGISTERED OFFICE:
The Registered Office of the Society shall remain within the National Capital Territory of Delhi and at present is at A-1A/33B, Janakpuri, New Delhi-110058 or at such other place as may be decided by the Executive Committee from time to time.
II A. Working area shall be NCT of Delhi.
III. AIMS AND OBJECTIVES
The aims and objects of the Society which it shall carryout without distinction of any caste, color, creed, faith or gender bias and without any profit motive shall be:
1. To provide for the professional development of the teachers of English;
2. To collect and disseminate useful information about new developments in the teaching of English language and literature;
3. To provide opportunities for discussion to individual / group studies of the issues in these and related educational areas;
4. To organize and sponsor national / international seminars / workshops / conferences on topics of English language and literature teaching;
5. To collaborate in appropriate ways with other groups having similar objectives;
6. To build a resource center with a well-equipped library and other facilities in the fields of English language and literature teaching, of relevance to Indian situation;
7. To publish and sponsor publication of newsletters monographs, journals, research papers and books;
8. To undertake carryout and support programs in conjunction with others in consonance with the objects of the Society.
9. To perform all other acts, deeds, matters and things as are incidental to and necessary and conductive to the attainment of foregoing objects of the Society subject to approval of the Executive Committee of the Society at any time or from the time to the attainment of the above objects and purposes.
IV. All the income earnings, moveable immovable properties of the Societies shall be solely utilized and applied towards the promotion of the its aims and objects only setfortth in the Memorandum of the Association and no profit on thereof shall be paid or transferred directly or indirectly by way of dividends bonus profits or in any manner whatsoever to the present or past members of the Society or to any persons claiming throughout any or more of the present or past members. No Member of Society shall have any personal claim on any moveable or immoveable properties of the Society or make any profit, whatsoever by virtue of his Membership.
V. EXECUTIVE COMMITTEE
The names, addresses, designation and occupations of the present Members of the Executive Committee with their father / husband’s name and occupation, to whom the management of the Society is entrusted as required under Section 2 of the Societies Registration Act of 1860 as applicable to the National Capital Territory of Delhi are set out as herein under:
S.No. Name Father’s/ Address Designation Occupation
Husband’s Name in the Society
1. Dr. A.L. Khanna A-1A/33 B, Janakpuri, President Retd. Assoc. Prof.
(Lt Mr P.D. Khanna) New Delhi 110058 Rajdhani College, DU
2. Dr. Vijay K. Sharma 492, Mandakini, Vice President Principal, Ram Lal
( Mr. P.L.Sharma) New Delhi 110019 Anand College, DU
3. Ms. Rachna Sethi EA-1/57, GF, Inderpuri, General Secretary Asst Prof, Rajdhani
(Mr. K.R. Sethi) New Delhi 110012 College, DU
4. Ms Tara Chadha 47 A, GH-10, Sunder Apts, Treasurer Retd Assoc Prof,
(Mr. S.N. Chadha) Paschim Vihar, N Delhi 87 SPM College, DU
5. Dr. Himadri Roy D 1/95, Janakpuri, Joint Secretary Assoc Prof,
(Mr.TC.Roy) New Delhi 110058 IGNOU
6. Ms. Neerja Bhaskar Flat No 71, Sec 17 D, Joint Secretary TGT, New Era
Anand Dwarka, N.Delhi 75 Public School
(Mr. Pankaj Anand)
7. Mr. B.L. Singhal 90, Shanti Vihar, Joint Secretary Manager
(Lt Sh Baburam) New Delhi 110092 Diwan Chand Arya
Sr Sec School
8. Mr. J.K. Gangal H-196, Ramakrishna Vihar, Joint Secretary Director, CHRD
(Lt Sh Murari IP Ext, Patparganj, ND 92
Lal Gangal)
9.Dr. Vikram Chopra C-2/117, Janakpuri Member, Executive Retd Assoc Prof
( Lt Dr M.M.Chopra) New Delhi 110058 Committee ARSD College
VI. DESIROUS PERSONS:
We the several person whose signatures, occupation and addresses are hereunder described, all being of full legal age, are desirous of forming a Society namely Forum For Teachers of English Language And Literature (FORTELL) in accordance with the provisions of the Societies Registration Act XXI of 1860 as applicable to National Capital Territory of Delhi in pursuance of this Memorandum of Society.
S.No. Name Father’s/ Address Designation Occupation
Husband’s Name
1. 1. Dr. A.L. Khanna A-1A/33 B, Janakpuri, President Retd. Assoc. Prof.
(Lt Mr P.D. Khanna) New Delhi 110058 Rajdhani College, DU
2. Dr. Vijay K. Sharma 492, Mandakini, Vice President Principal, Ram Lal
( Mr. P.L.Sharma) New Delhi 110019 Anand College, DU
3. Ms. Rachna Sethi EA-1/57, GF, Inderpuri, General Secretary Asst Prof, Rajdhani
(Mr. K.R. Sethi) New Delhi 110012 College, DU
4. Ms Tara Chadha 47 A, GH-10, Sunder Apts, Treasurer Retd Assoc Prof,
(Mr. S.N. Chadha) Paschim Vihar, N Delhi 87 SPM College, DU
5. Dr. Himadri Roy D 1/95, Janakpuri, Joint Secretary Assoc Prof,
(Mr.TC.Roy) New Delhi 110058 IGNOU
6. Mr. B.L. Singhal 90, Shanti Vihar, Joint Secretary Manager
(Lt Sh Baburam) New Delhi 110092 Diwan Chand Arya
Sr Sec School
7.Ms. Neerja Bhaskar Flat No 71, Sec 17 D, Joint Secretary TGT, New Era
Anand Dwarka, N.Delhi 75 Public School
(Mr. Pankaj Anand)
8. Mr. J.K. Gangal H-196, Ramakrishna Vihar, Joint Secretary Director, CHRD
(Lt Sh Murari IP Ext, Patparganj, ND 92
Lal Gangal)
9.Dr. Vikram Chopra C-2/117, Janakpuri Member, Executive Retd Assoc Prof
(Lt Dr M.M. Chopra) New Delhi 110058 Committee ARSD College
10.Dr. S.C. Sood C-2/356, Janakpuri Member Retd Assoc Prof
(Sh. Jaisi Ram Sood) New Delhi 110058 Executive Commtt Dyal Singh College
11.Mr. Barun Kr Mishra 139, Agroha Kunj, Member, Editorial Asst Prof
(Lt Sh Girish Mishra) Sec13, Rohini, ND Commitee Rajdhani College
RULES & REGULATIONS
1. NAME OF THE SOCIETY
The name of the Society shall be “Forum for Teachers of English Language and Literature” with its acronym “FORTELL”
2. MEMBERSHIP DEFINED:
“Membership” shall mean and include any person / institution in India / abroad who is engaged in the teaching / promotion of the teaching of English language and literature and who is willing to conform to the aims and objectives of the Society and abides by its rules and regulations.
3. ADMISSION AND QUALIFICATION OF MEMBERSHIP:
Any person who has agreed to abide by the rules of the Memorandum of Association and Rules & Regulations of the Society & admitted as such on payment of subscription under these rules.
Members shall be included in the category of the following:
(a) Honorary Member: shall consist of all distinguished scholars in India and abroad who may be associated as Honorary Members of the Society by the Executive Committee with the approval of General Body and they shall have only one vote at the meetings of Society.
(b) Individual Member: shall be two types:
(i) Life Member: shall be those persons who have paid the life membership fee in lump sum or paid the fee in two installments within the same calendar year and they shall have only one vote at the meetings of the Society;
(ii) Annual Member: shall be those persons who have paid the annual membership fee in a lump sum for that calendar year and they shall have only one vote at the meetings of the Society.
(c) Institutional Member: shall consist of institution / department of a university / college / school / institute by paying the membership fee and they shall have only one vote at the meetings of the Society.
(d) Student Member: shall consist of any student pursuing his / her studies / research in English language or English literature by paying the membership fee. Student Member shall not be entitled to vote at the meetings of the Society and shall not be eligible to an office-bearer of the Society or member of the Executive Committee.
3.2.2 No person may be allowed to become a member or to continue if:
(i) he / she is convicted of a criminal offence involving moral turpitude; or
(ii) he / she is an undischarged insolvent; or
(iii) he / she defaults in the payment of the Society’s subscription for more than one year; or
(iv) he / she is deemed by the Executive Committee’s to have been guilty of a conduct prejudicial or detrimental to the interest of the Society, rendering him / her to be unfit to be the member of the Society.
(v) he / she being a member of the Executive Committee or an office-bearer does not attend three consecutive Executive Committee meetings, without informing.
All decisions as to disqualification of any person or a member shall be taken by simple majority of all members of the General Meeting or on the recommendations of the Executive Committee, provided that no such decision shall be taken by the General Body without giving to the concerned person an opportunity to state his case.
3.2.3 Cessation of Membership:
(a) A member’s membership shall cease on his death.
(b) The Student members shall cease to be a member upon completion of their education, however, he / she / they shall be at liberty to apply for other memberships.
4. SUBSCRIPTION:
(d) Membership fee: Unless otherwise decided by the Executive Committee, the member shall pay to the Society as under:
I. Individual Members:
(i) Life Member: Rs. 500/-;
(ii) Annual Member: Rs. 300/- per year.
II. Institutional Members:
(i) Life Member: Rs. 1,000/- or $500 in case of a foreigner;
(ii) Annual Member: Rs. 500/- or $100 in case of a foreigner.
III Student Member (Annual): Rs. 150/- or $30 in case of a foreign student.
5. APPEAL AND RE-ADMISSION OF MEMBERS:
a) If any person is being refused to admission for membership of the society by the Executive Committee, such aggrieved person may make an appeal for his/her admission for membership before the President within Fifteen days of refusal and the President on application of such person may admit as member of the society as per rule of the society.
b) In case of member expelled by the Executive Committee the same can be readmitted by giving admission fee and pays all up to date dues. The decision of the Executive Committee shall be final.
6. RIGHTS AND PRIVILEGES OF MEMBERSHIP:
(a) Each member shall have one vote at every meeting, however, Student members shall not have any voting rights.
(b) All members', Honorary, Individual, Institutional and Student Members of the Society shall be entitled to participate in all meetings, functions and gatherings of the society.
(c) Only Life members (individual members) will be eligible to propose or second the name / names of any member for the Executive Committee or any other committee.
(d) Only Life members shall be eligible for appointment to the offices in the Society or to the membership of the Executive or any other committee of the Society.
7. GENERAL BODY
I. General Body Defined:
“General Body” means the collective body of all members of the Society.
II. Powers, duties and functions of General Body:
(a) There shall be Annual General Body meeting each year at which the previous year’s audited accounts and annual report shall be presented by the Executive Committee for approval by the General Body.
(b) General Body shall consider and pass the previous year’s audited accounts with or without modifications.
(c) The General Boy shall appoint auditors and fix their remunerations.
(d) The General Body shall consider any other matter brought by the Executive Body or by any member with seven (7) day’s advance notice with President’s permission.
(e) The General Body shall elect members of the Executive Committee as and when due as per these rules and the Society’s office bearers namely President, General Secretary and Treasurer from and amongst the members.
(f) The General Body shall appoint one of its member to function as the Election Officer who will conduct the election of the office bearers by show of hands, however, if a demand is made by any member then voting shall be done by secret ballot. Election Officer shall not be eligible to contest for any office bearer’s post.
(g) The General Body may by passing a resolution by 2/3rd majority of the members present and voting, recall any office bearer provided an advance notice of such a motion has been issued and delivered. Thereupon, the concerned office bearer shall forthwith cease to continue in that capacity.
(h) The General Body may, on the recommendation of the Executive Committee, decide the amount of fee or contribution to be collected from each member.
III Notice of meeting and periodicity of meeting:
(a) The General Body shall meet at least once every year and if required, as and when necessary.
(b) Not less than 15 days notice shall be given to all the members which shall contain details of the agenda and date, time and place of the General Body meeting (GBM).
(c) One third of total number of members or 6 members of the total voting members, whichever is less, shall constitute the quorum.
(d) In case of want of quorum the meeting shall stand adjourned for 30 minutes on the same day and not less than 2 voting members shall constitute the quorum.
(e) Extra-ordinary meeting of General Body can be called suo-moto by the President or at least 50% of the members. Such a meeting may elect from among its members, its presiding officer to conduct the business of the meeting.
8. EXECUTIVE COMMITTEE
I. Executive Committee defined:
“Executive Committee” means the Executive Committee duly constituted for the management of the Society, under these rules and shall perform the following:
a. look after, manage, supervise, maintain the properties of the Society and incur expenses including taxes, salaries and incidental expenses for serving the Society’s objectives.
b. plan and review the year’s activities of the Society and to draw up programmes for the ensuing year.
c. prepare the audited statement of income and expenditure.
d. make arrangements in the event of casual vacancy among the office-bearers for carrying on the functions of the same.
e. appoint auditors for auditing the accounts of the Society.
f. Appoint Chief Editor and Editorial Board and members of the Editorial team for the Newsletter, Journal and other publications of the Society.
g. May ask for donations, gifts and subscriptions for achieving the Society’s objectives.
h. May negotiate and enter into contracts / agreements on behalf of the Society and also modify and rescind them.
i. May frame bye-laws and determine fees / subscription to be collected from members for the operational purpose.
j. Be duty bound to prepare and submit an annual report on the Society’s activity, its failure plans and strategies, commitments, alongwith the audited statement of accounts for the preceding year and its budget for the next year, before the General Body for its ratification and approval.
k. Recommend the General Body of any amendment to the laws / bye-laws in consonance with the objective of the Society.
II. Minimum and maximum strength including office bearers.
Minimum 8 members and maximum 15 members to be elected by the General Body Meeting as per composition.
III Composition:
The affairs of the Society shall be managed by an Executive Committee constituted as follows:
President - One
Vice President - One
General Secretary - One
Joint Secretaries - Four
Treasurer - One
Members - Seven
Executive Committee may invite any member(s) and representatives of any public body / authority to any of its meetings.
IV. Election and its mode:
(a)The office bearers will be elected by a majority vote (unless otherwise provided) on a show of hands, however, if a demand is made then voting shall be done by secret ballot by the members of the Society in the General Body Meeting for a period of two years. In case of equality of votes, the President shall have the casting vote.
(b) The term of the Executive Committee shall be for two years. No office bearer can be elected for more than two consecutive terms to the same office.
(c) The President, Secretary, Vice President and Treasurer will be eligible for re-election for the same post after a gap of two years.
9. TERMS OF THE OFFICE OF THE EXECUTIVE COMMITTEE
All the members of the Executive Committee shall hold office for a term of two years.
10. POWERS AND DUTIES OF OFFICE-BEARERS:
President, Vice President, General Secretary, Joint Secretaries and Treasurer shall also be the Honorary members who can provide time as well as their mind for the work and objectives of the Society. The powers and duties of the office bearers are as follows:
(A) President:
The President shall:
(a) The President shall be responsible for implementation of the programmes as approved by the Executive Committee and shall also take necessary steps in furtherance of the aims and objectives of the Society.
(b) Represent the Society in its dealings with other societies, organizations, institutions and authorities including various organs of the government.
(c) Preside over the meetings of the Executive Committee of the General Body as required under these Rules.
(d) Exercise casting vote in event of a tie in the meeting of the Executive Committee or the General Body.
(e) Perform such other functions as may be assigned to him by the Executive Committee or the General Body.
(B) Vice President
The Vice President shall:
(a) be there to aid and advice the President in discharge of his / her various duties;
(b) Perform all the functions if the President in the event of the latter’s inability to present any occasion;
(c) Appoint, terminate, fix duties of staff of the Society with approval of the President;
(d) Ensure full compliance with these Rules and shall be the custodian of all assets of the Society except those for which the Executive Committee decides otherwise.
(e) Exercise all powers in consultation with President as are incidental to the discharge of his duties;
(f) Perform such other duties as are entrusted to him by the Executive Committee or the President of the General Body.
(C) General Secretary
General Secretary shall function as the chief co-ordinator for the various activities of the Society and shall inter-alia:
(a) Assist the President in the smooth running of the Society and in the furtherance of its objects;
(b) Attend all meetings of the Executive Committee and General Body, record proceedings thereof and ensure that all records including Annual Accounts are properly maintained and presented before the General Body and Executive Committee as per the Rules;
(c) Sue and defend all legal proceedings on behalf of the Society;
(d) Be in-charge of the office, books and the relevant documents of the Society;
(e) Prepare and present annual report on the working of the Society with the consent of the President.
(f) Convene all meetings of the Executive Committee and of the General Body as required under these Rules.
(D) Joint Secretaries
All the Joint Secretaries will assist the Secretary in discharging the duties assigned to them by Secretary / Executive Committee.
(E) Treasurer:
The Treasurer shall:
(a) be the custodian of all receipts and funds of the Society and shall maintain properly all accounts, records of all receipts and expense vouchers supportive of the expenditure, and shall furnish necessary information / records of the Executive Committee as and when required;
(b) not make any payment until and unless the expenditure has been approved by the President or the General Secretary or by the Executive Committee;
(c) responsible for collection of membership fee and other funds of the Society;
(d) prepare the Annual Budget and Balance Sheet of the income and expenditure of the Society and after it is approved by the Executive Committee, shall present the same in the annual meeting of the General Body;
(e) jointly operate bank account(s) of the Society with the President or the Secretary.
VII. Quoram and Notice of meeting
a. Quorum for the meeting of the Executive Committee shall be 1/3rd of the members. If for want of Quorum, a meeting is adjourned it can meet 15 minutes thereafter and no quorum limit shall apply to such adjourned and re-convened meetings.
b. The Executive Committee shall meet at least once in a year and as many times as required to conduct business of the Society for which usually 7 days notice shall be given indicating agenda, date, time and place of meeting. Such meetings shall be called and presided over by the President.
c. An emergent meeting can be commenced by the President at a short notice by informing all members, if required.
d. In the absence of the President, members present may elect a person to act as the Chairman for the meeting to preside there at.
e. All authority and power required administering and managing the affairs of the Society in accordance with these Rules and for service the aims and objectives of Society shall vest in the Executive Committee.
f. Any office bearer who in spite of receipt of notices, fails to attend three consecutive meetings of Executive Committee without an advance notice or just reasons therefore, shall cease to be a member of the Executive Committee.
11. FILLING UP CASUAL VACANCIES
Executive Committee shall make arrangements in the event of casual vacancy among the office-bearers for carrying on the functions of the same.
12. SUB-COMMITTEE / CHAPTERS:
From time to time sub-committees including chapters may be formed by the Executive Committee for such purposes, with such powers and duties to be exercised by them and for period as may be considered proper by the Executive Committee with power to the withdraw and dissolve the same at any time.
13. SOURCE OF INCOME AND UTILIZATION OF FUNDS
(a) The Society may receive funds for its activities and to promote its aims and objects. The Funds of the Society shall be raised from the membership fee and the grants, loans, gifts and financial assistance from any source in furtherance of its objectives.
(b) The Executive Committee shall determine the expenditure which is necessary to carry on the affairs of the Association and to pursue its objectives and make such expenditure.
14. AUDIT AND ACCOUNTS:
The accounts of the Society shall be audited annually by an auditor appointed by the General Body and he shall submit his report to the Executive Committee and shall also attend relevant meetings of the Executive Committee of the General Body.
15. OPERATION OF BANK ACCOUNTS:
(a) All monies received on behalf of the Society shall be placed in the name of Forum for Teachers of English Language and Literature in an account to be maintained in a bank as approved by the Executive Committee.
(b) The Bank accounts shall be operated jointly under the signatures of the Treasurer and President or the Secretary. Provided, however, that any cheque(s) for amounts exceeding Rs. 25,000 must be signed by both President and General Secretary besides the Treasurer.
(c) The Treasurer may maintain an imprest cash upto Rs. 5,000/- which can be replenished from time to time with approval of the General Secretary.
16. ANNUAL LIST OF THE GOVERNING BODY (SECTION 4 OF THE ACT.)
Once in every year a list of the office bearers and Members of the Governing body of the Society shall be filed with the Registrar of Societies, Delhi, as required under section 4 of the Societies Registration Act, 1860.
17. LEGAL PROCEEDINGS (SECTION 6 OF THE ACT)
The Society may sue or be sued in the name of the President/Secretary as per provisions laid down under section 6 of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi.
18. AMENDMENT
Any Amendment in the Memorandum of Association or Rules will be carried out in accordance with procedure laid down under sections 12 and 12-A of the Societies Registration Act, 1860.
19. DISSOLUTION AND ADJUSTMENT OF AFFAIRS
If the Society needs to be dissolved it shall be dissolved as per the provisions laid down under sections 13 and 14 of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi.
20. APPLICATION OF THE ACT
All the provisions under all the sections of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi shall apply to this Society.
21. ESSENTIAL CERTIFICATE
Certified that this is the true and correct copy of Rules and Regulations of the Society.
President General Secretary Treasurer